Keyboard Shortcuts for Writers

keyboard shortcuts
Table of Contents

Keyboard shortcuts are a way to speed up writing for anyone. There are hundreds of shortcut commands but we have compiled a list of the most popular and a couple of less common ones to help you get the most out of your time.

Bold

If you want specific words or sentences to stand out, bold is the command you are looking for. It is super simple. This command will bold texts or unbold texts that are already bold.

Ctrl + B

Underline

Much like the above, underline is used to point out specific things or to underline a heading or subheading.

Ctrl+U

Select All

This one is a great time-saver, to highlight all the work you have done to copy etc, use select all.

Ctrl+A

Print Preview and Print

If you need to print your work but want to see how it will print out first, use the print preview then print command.

Ctrl+F2

Ctrl+P

Save As

To save your work, especially midway through so you don’t lose it, it is a quick and easy one-touch command.

F12

Symbols

It can be a nightmare finding the symbols on a keyboard, we have made it easy for you!

Ctrl+Alt+C is ©

Ctrl+Alt+T is ™

Ctrl+Alt+R is  ®

Ctrl+Alt+E is € 

Highlighting

To highlight specific parts of your writing we have made it super simple

Ctrl+Alt+H

Copy, Cut and Paste

This is one of the most known commands, either copy and paste or cut and paste.

Ctrl+C to copy

Ctrl+X to cut

Ctrl+V to paste

Find

Opens a tab that allows you to search for any instance of a word or phrase in your document.

Ctrl+F

Undo and Redo

We have all been there, either added something by accident or deleted something by accident, there’s a command for that too!

Ctrl+Z- Undo

Ctrl+Y- Redo

Left, Centre, Right

These commands align your writing to the left, right, or centre. Quick and easy!

Ctrl+L left aligns

Ctrl+ R right aligns

Ctrl+E centres

Em-dash

Inserts an em-dash (the longer dash used to separate phrases—like this).

For Mac: option+shift+hyphen key

For desktop PC: Ctrl+Alt+Minus 

For laptop PC:

  1. Type the hyphen key twice and press enter;
  2. Type 2014, press and hold Alt and press x

 

Personalized

Microsoft Word also allows users to create their own shortcuts, just follow the steps below.

  1. File > Options > Customize Ribbon
  2. Select “Customized” at the bottom (Keyboard shortcuts: Customize)
  3. In the “Save changes in” box, select your current document name. 
  4. In the “Categories” box, select the category that contains the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.
  5. In the “Commands” box, select the name of the command or other item that you want to assign a keyboard shortcut to or remove a keyboard shortcut from.
  6. To assign a personalized keyboard command:
    a: begin with CTRL, shift, alt or a function key.
    b: In the “Press new shortcut key” box, press the combination of keys that you want to assign (e.g. Alt+s)
    c: Below the “Current keys” check the line that says “Currently assigned to”. If the combination you typed is already assigned to some command, type another combination.
    d: Select “Assign”.

We hope these shortcuts will make for an easier task when you are writing!

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